Transport Insights

DOT Policy Review in the New Year

Dale Tidwell, CDS

Date: 2/16/2022

It’s that time of year again. Performance reviews, goal and objective setting, implementing annual budgets, and yearly teammate kickoff meetings. But there is one, often overlooked, integral piece of the puzzle that is vital to a company’s success: policy reviews.

 

Merriam-Webster defines a policy as “a set of guidelines or rules that determine a course of action.” Sounds important, and it is. Without policies, there can be no structure. Without structure, no accountability. And with no accountability, no profitability. Let’s face it, profitability is the main objective in business. Everything works hand in hand to ensure the profitability of a company. This includes policies, because they help set the standard of the company.

 

You may ask yourself why reviewing your company’s policy each year is so important? Glad you asked! Below are the top 3 reasons.

 

1. First, it ensures that you’re keeping current with required regulation changes. This may include the addition of a new regulation or the change of an existing one. If our policies do not follow the required regulations, it’s impossible to have the proper/correct standards in place. These standards are vital to achieving compliance because they make sure you’re consistent with the requirements.

Avoid the risks related to DOT noncompliance with careful preparation of comprehensive policies and procedures. 

2.  Secondly, reviewing your policy helps keep you current with company changes. Oftentimes companies need to make adjustments to adapt to market trends, employee needs, or other business requirements that affect the ebb and flow of direction. Also, there may be changes in areas of responsibility. A common example of this would be the change of the person(s) responsible as the Designated Employee Representative (DER) regarding the required DOT Drug & Alcohol Policy. Perhaps this responsibility has been changed to a different department or teammate. Current, up-to-date policies reflect these changes appropriately.

 

3. Lastly, it provides the opportunity to inform employees of any changes to existing policy, or that there’s a new policy being established. Policy is the guiding source for employees to follow a set standard that ensures structure, compliance, and accountability. Informed employees and effective policies are not only the main driving forces of any successful and profitable company, they are absolute requirements! Ensure that your employees are aware of these updates/changes and that you have their signed acknowledgement.

 

Policies ensure compliance, standards and accountability. These are vital tenants to the success of any company. Not conducting policy reviews each year puts your company at risk of not reaching its potential. So, in between performance reviews, goals and objective setting, budgets and yearly teammate kickoff meetings, be sure to set time aside to complete a thorough, annual review of any existing policies or the need for additional.

 

The success of your company depends on it!

Dale Tidwell, CDS

Dale has over 36 years of experience helping fleets improve safety and compliance. He uses his DOT regulatory knowledge to help clients manage risk, maintain regulatory compliance, and implement related best practices. Meet Dale. 

How We Can Help 

With the J. J. Keller® Policy & Procedure Review & Development service, our experienced consultants will make sure you have the right policies in place and their compliant with the regulations. This includes developing new policies and procedures should we uncover any gaps in your safety & compliance program.  Contact a J. J. Keller representative for a no-obligation discussion — 844.803.0172

 

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